Assistant Construction Manager

Website Oxford Properties Group

Do you want to be part of an award-winning Construction & Design Team that prioritizes Culture, Growth, and Excellence? Are you a highly-motivated, results-oriented individual that takes pride in your work? For us, these aren’t buzzwords – they’re The Oxford Way. At Oxford, we pride ourselves in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

You will work closely with the construction managers and will be involved in project execution, communication & documentation, tenant coordination, drawing approval, start-up requirements, financial tracking, progress reporting, close-out documentation, and administration of tenant & landlord design and construction functions.

As a member of this team, you will be responsible for:

Project Management and Coordination

  • Review Landlord Obligations, Lease Agreements, and/or Capital Project Objectives
  • Preparation of Project Budgets as reviewed with Construction Manager
  • Source and hire consultants applicable for Project and communicate requirements (i.e. existing site reviews/specifics, outline scope of work, budget and timeline)
  • Review of drawings and specifications with the Construction Manager, amend or advise as required
  • Produce, review, and award tender packages
  • Coordinate permit activity as required
  • Update Project Cost Sheets to initiate release of funds; track and review progress draws
  • Contractor orientation of Building Rules & Regulations, and Health & Safety Policies
  • Attend construction site meetings as required
  • Coordinate final project inspections, track deficiencies, report and ensure completion
  • Lead project close-out procedures
  • Communicate progress to all customers – Tenants, Property & Operations Managers, and City Officials
  • Keep open communication with consultants and customers to ensure project completion according to schedule
  • Attend Final Inspections with Consultants as required


  • Attend general office meetings
  • Drawing reproduction and filing
  • Hazardous material tracking and updates on construction projects
  • Assist in the internal approval process
  • Assist with input and tracking of all project documentation in Procore
  • Preparation of Criteria Manuals, Rules and Regulations, and Health & Safety Policies
  • Track lease documentation and Landlord obligations
  • LEED documentation tracking
  • Maintain and update project and permit tracking sheets
  • Maintain and update Tenant Design & Construction Manual
  • Maintain and update project files (hard copy and electronic)

To succeed in this role, you have:

  • Thrive in organizations that are constantly evolving and adapting
  • Embrace collaborative sharing of knowledge within a teamwork environment
  • Are driven to achieving results and continuously strive to deliver the highest performance through creative thinking
  • Have a college diploma or university degree in Architectural Technology, Construction Engineering or equivalent (operational or trade experience)
  • Have 3-5 years of Design & Construction Coordination and or Operations experience
  • PMP and LEED would be an asset
  • Construction Experience strongly desired
  • Have strong understanding of construction project workflow and documentation
  • Can manage multiple tasks and projects concurrently
  • Have strong communication skills
  • Customer Service orientated
  • Are proficient with AutoCad, MS Word, MS Excel, Adobe, Procore, etc.

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