Accounts Payable Coordinator

Website Fengate Asset Management

Company Description:

Fengate is an asset management firm that specializes in customized investment funds with a strategic focus on infrastructure, real estate and private equity. We are trusted developers and active managers of real assets, providing investors with special access to tailored investments with reliable, long-term returns. With operations in North America and select international markets, we have a global reach built on strong Canadian roots and a well-established track record of successful investments.

Founded in 1974, Fengate started as a real estate management business in Ontario, Canada. Over the last 40 years, we have transformed our business to become one of Canada’s leading real asset management firms, with offices in Toronto, Vancouver, New York and Texas. Since 2007, Fengate has been recognized as one of “Canada’s Best Managed Companies”.

Position Description:

Fengate is seeking an Accounts Payable Coordinator, Real Estate to join their growing finance team in the Real Estate Group. Under the direction of the Senior Manager of Finance and working closely with other members of the Real Estate Finance and Asset Management team, the successful candidate will be accountable for the accounts payable entry and vendor management of the income producing properties portfolio.

The successful candidate will be a self-starter that enjoys working in a fast-paced environment, has a strong commitment to deadlines and the team, is detail and process oriented with a high sense of ownership in their work, and experience with the end-to-end accounts payable process, navigating through an ERP and payables system, pulling and formatting reports, etc.

Key Responsibilities Include:

  • Processing Invoices, corresponding with vendors for revised invoices (billing name issues) as required and providing payment updates and remittance details as requested
  • Setting up vendors on EFT / along with property management maintaining vendor ledger, updating remittance addresses, adding new vendors, EFT tests
  • Setting up new bank accounts for Yardi BillPay through EFT and Cheque printing
  • Monitor authority to sign cheques and other payment and workflow controls
  • Performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities
  • Maintaining ledgers, credit balances, and account irregularities, post and reconcile payments to GL
  • Ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management.
  • Diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations.
  • Collaborate with all departments and vendors to maintain collection goals and general A/P performance levels.
  • Prepare/fill out payments to third parties, by cash, check, credit, and other forms of payment.
  • Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
  • Review bills to the company for potential errors and/or discrepancies.
  • Investigate and resolve billing discrepancies or misapplied cash transactions.
  • Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
  • Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
  • Create and track A/P subledger details for discussion and escalate as needed
  • Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
  • Ensure the strict confidentiality/ privacy of records of organization and its business partners.
  • Form payment strategies to make timely A/P payments and mitigate supplier objections.

Preferred Qualifications and Skill set:

  • Bachelor’s degree in Accounting, Finance, or Business Administration
  • Basic knowledge of accounting systems, budgets, and internal controls.
  • Attention to detail and a high degree of accuracy.
  • Experience with Yardi, or more generally the real estate and/or property management space is an asset
  • Strong customer focus with excellent relationship building and a collaborative working style
  • Strong communication skills, both written and verbal, including the ability to communicate effectively with all levels of the organization
  • Demonstrates the highest level of ethics and personal integrity

Core Fengate Competencies:

Business Focus and Strategic Thinking: You display an understanding of Fengate’s as well as the investment project’s business and strategy. You recognize and reinforce how Fengate differentiates itself in the marketplace.

Teamwork and Collaboration: You are approachable and supportive of team members and go above and beyond normal duties to make the team and Fengate successful. You actively participate in team activities and projects.

Driving for Results: You take initiative to manage your work and performance and do not require close supervision. You consistently produce high quality output.

Problem Solving and Decision Making: You recognize challenges and opportunities and determine whether action is needed and prioritize situation in terms of impact.

Communication: Clear, concise and directly communicate ideas, information and directions both verbally and in writing.

Location & Travel:

The position will be based out of the Oakville office with occasional travel to the Toronto office. Fengate offers a Work-Flex policy where employees are allowed to work remotely up to 3 days per week.

Performance Metrics and Compensation:

Compensation will be composed of a base salary, performance bonus, and robust benefits package.  Salary will be commensurate with experience. The successful candidate will start as soon as possible.

 

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.

To apply for this job email your details to premica.thambirajah@fengate.com

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